Practice Automation for Nurse Practitioners

You Didn't Open a Practice to
Answer Phones.
Starting at $99/month.

Every hour you spend on intake forms, appointment reminders, insurance follow-ups, and review requests is an hour not spent on patient care. We automate the admin layer so your practice runs itself.

See Pricing Book a Free Call
16+
admin hours wasted per week
$250
avg NP hourly billing rate
$4,000
monthly revenue lost to admin
$99
to start automating / month

What We Automate

The admin work your EHR doesn't handle

SimplePractice, TherapyNotes, and IntakeQ are great for clinical work. But they leave gaps in the operational layer — the stuff that eats your evenings.

📋

Patient Intake Automation

Digital forms auto-populate your system. Insurance info verified before the first visit. No faxes, no re-entry, no phone tag.

Saves 3-4 hrs/week
📅

Smart Appointment Reminders

SMS + email sequences that adapt to each patient. High-risk no-shows get extra reminders. Rescheduling handled without staff.

Reduces no-shows by 40%
⭐

Google Review Requests

Post-visit trigger sends a review request at the perfect moment. More 5-star reviews = higher local ranking = more patients.

Builds reputation 24/7
💳

Insurance Verification

Automated eligibility checks before every appointment. Pre-auth tracking with expiration alerts. No more surprise denials on session day.

Saves 2-3 hrs/week
📩

New Patient Lead Nurture

Inquiry at 11pm? A 5-email welcome sequence answers FAQs, builds trust, and drives booking — while you sleep.

Converts 3x more inquiries
🔄

No-Show Recovery

Missed appointment? Automated sequence re-books them within 48 hours. Waitlist patients get notified of open slots instantly.

Recovers $2-3K/month
📊

Claims & Denial Tracking

Claim readiness checks before submission. Denial categorization shows exactly why claims fail. Auto-generated appeal letters.

Saves 4-6 hrs/month
📞

After-Hours Call Routing

Calls after 5pm get transcribed and categorized. Urgent = text you immediately. Routine = queued for morning. No more missed emergencies.

Zero missed urgent calls
💬

Patient Check-In Sequences

Automated post-session check-ins. Mood surveys between appointments. Medication adherence nudges. Crisis responses escalate to you immediately.

Catches issues between sessions

The Math

What admin time actually costs you

Without Automation

"A solo NP managing 25 patients/week, doing everything manually."

16 hrs/wk admin x $250/hr opportunity cost-$4,000/mo
~4 no-shows/wk x avg $175/visit-$2,800/mo
Low review count = missed new patients-$1,500/mo
Claim denials from coding errors-$800/mo
Monthly cost of doing nothing$9,100

With Prime Automation

"Same practice, automated intake + reminders + reviews + claims."

Admin hours reclaimed → patient care+$3,200/mo
No-show reduction (est. 40%)+$1,120/mo
New patients from improved reviews+$900/mo
Reduced claim denials+$640/mo
Automation investment-$99/mo
Estimated net monthly gain+$5,761

Automation Tiers

50% less than every competitor. No contracts.

Half the price of Doctible, NexHealth, Birdeye & Weave
Starter
Foundation
$99 /month
The essentials that save you 5+ hours/week
  • ✓ Patient intake form automation
  • ✓ Appointment reminders (SMS + email)
  • ✓ Google review request trigger
  • ✓ After-hours call routing
  • ✓ Monthly performance report
Get Started
Most Popular
Recommended
Growth
$149 /month
Full patient engagement + insurance automation
  • ✓ Everything in Foundation
  • ✓ New patient lead nurture sequence
  • ✓ No-show re-engagement workflow
  • ✓ Insurance verification automation
  • ✓ Claims readiness checking
  • ✓ Monthly strategy call
Get Started
Full Stack
Autonomous
$249 /month
Your practice on full autopilot
  • ✓ Everything in Growth
  • ✓ Patient check-in sequences
  • ✓ Denial tracking + auto-appeal drafts
  • ✓ Referral tracking + follow-up
  • ✓ Custom workflow build (1/quarter)
  • ✓ Priority support + Slack channel
Get Started

No setup fees. No contracts. Cancel anytime. Pairs with any website package or works standalone.

How It Works

Live in 2 weeks

01

Discovery Call

We map your current admin workflow and identify the highest-value automation targets.

02

Custom Build

We build your workflows. No templates. Every automation is scoped to your practice and your EHR.

03

Go Live

Workflows deploy in 2 weeks. We train you on what to expect and what to ignore.

04

Optimize

Monthly reports show what's working. We tune, expand, and add new workflows as you grow.

HIPAA Compliant Infrastructure

All automations run on self-hosted, encrypted infrastructure with signed Business Associate Agreements (BAAs) from every vendor. Patient data never touches a public cloud. HIPAA-compliant messaging, encrypted storage, audit logs on every data access.

Stop losing $4,000/month to admin work

Book a free discovery call. We'll map your admin bottlenecks and show you exactly what to automate first.

Book a Discovery Call